Office Administrator

Location: Manchester, CT

Employment Type: Full-Time, Onsite

About the Role

LM Gill Welding is a long-standing defense manufacturing supplier supporting U.S. Navy and shipbuilding programs. As a growing 30-plus person operation, we are seeking a highly organized Office Administrator to support accounting, shipping documentation, vendor coordination, and general administrative operations.

This role is critical to keeping day-to-day business functions running smoothly. The ideal candidate is detail-oriented, proactive, and comfortable working in a small company environment where flexibility and teamwork are essential.

What You Will Do

Administrative Support

• Answer and direct incoming phone calls professionally
• Greet visitors and support general front office needs
• Scan, electronically file, and maintain organized digital records
• Support miscellaneous administrative projects as needed

Accounts Payable and Billing

• Enter and process Accounts Payable invoices in the ERP system
• Generate and process billing for outgoing shipments
• Ensure accuracy of documentation prior to invoicing

Customer Collections

• Follow up with customers regarding outstanding invoices
• Maintain professional communication related to payment status
• Coordinate with internal leadership regarding aging reports

Vendor and Purchasing Support

• Assist with obtaining vendor quotes as requested
• Support documentation and tracking of vendor communications

Cross-Functional Support

• Collaborate with Shipping, Quality, Engineering, and Leadership as needed
• Jump in to support evolving operational needs in a small team environment

Must-Have Skills and Experience

These are required for consideration.

• Prior experience in an administrative, accounting, or office support role
• Experience entering invoices and handling basic accounts payable functions
• Strong written and verbal communication skills
• Experience with Microsoft Office, especially Excel and Outlook
• Experience using ERP systems in a manufacturing or industrial setting
• High level of attention to detail and accuracy
• Strong time management skills and ability to prioritize tasks independently

Nice-to-Have Skills

These are preferred but not required.

• Experience in defense, manufacturing, or industrial environments
• Familiarity with billing tied to shipments or production orders
• Experience assisting with customer collections
• Working knowledge of Epicor or similar ERP systems

Who You Are

• A confident self-starter who takes ownership of your responsibilities
• Organized and process-driven, with strong follow-through
• Comfortable working in a small company where roles may evolve
• A team player who communicates clearly and supports others
• Professional and calm when handling customer or vendor conversations

Additional Details

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Salary Range: $22-28/hour depending on experience and accounting exposure

Travel: None anticipated

Certifications: None required

Benefits: Medical, Dental, Vision, 401(k) with match, Paid Holidays and PTO