Recruitment Coordinator

About LevelUP HCS

LevelUP HCS provides Recruiting Consulting Services and Strategic Talent Solutions that enable organizations to scale with confidence. We combine deep industry expertise with a people-first approach to design and deliver customized recruitment strategies, scalable hiring processes, and exceptional talent outcomes for our clients.

Our model combines experienced recruitment professionals with strategic consulting expertise to deliver scalable, high-quality hiring solutions for some of the world's most respected organizations.

The Opportunity

LevelUP HCS is seeking a Recruitment Coordinator to support a high-performing Talent Acquisition team within a fast-paced, professional, and highly collaborative environment.

This role plays a critical part in the successful delivery of talent acquisition activities by ensuring a seamless candidate and stakeholder experience throughout the recruitment lifecycle. The successful candidate will manage complex interview scheduling, coordinate hiring activities across multiple business groups, and serve as a trusted partner to recruiters, hiring managers, and candidates.

This is an excellent opportunity for a highly organized and polished recruitment professional who enjoys working in a dynamic environment and takes pride in delivering exceptional service and operational excellence.

Key Responsibilities

Recruitment Coordination & Scheduling

Coordinate and manage complex interview scheduling across multiple business teams and stakeholders.
Support high-volume recruiting activity, often managing 70+ interviews per week.
Coordinate interview logistics including calendar management, meeting invitations, virtual meeting links, conference room bookings, and candidate communications.
Manage interview scheduling across multiple time zones while ensuring a seamless and efficient process.
Proactively identify scheduling conflicts and provide solutions to maintain hiring momentum.

Candidate Experience

Serve as a primary point of contact for candidates throughout the interview process.
Ensure a professional, responsive, and engaging candidate experience at every stage.
Provide timely communication and support to candidates regarding interview schedules, logistics, and next steps.
Represent the organization with professionalism and discretion in all candidate interactions.

Stakeholder Partnership

Partner closely with Recruiters, Hiring Managers, HR teams, and interviewers to coordinate recruitment activity.
Build strong working relationships across the business and provide exceptional internal client service.
Ensure all stakeholders are informed and prepared throughout the interview process.

Talent Acquisition Operations

Maintain accurate candidate and recruitment data within the Applicant Tracking System (ATS).
Support offer coordination and pre-employment activities as required.
Generate recruiting reports and scheduling metrics.
Assist with recruiting operations initiatives and process improvement projects.
Maintain the highest standards of confidentiality and data integrity.

What We're Looking For

Required Qualifications

✅ 2+ years of Recruitment Coordinator, Talent Acquisition Coordinator, or Talent Acquisition Operations experience

✅ Experience supporting high-volume recruitment activity within a corporate environment

✅ Strong calendar management and complex scheduling experience

✅ Experience using Applicant Tracking Systems such as Workday, Greenhouse, Lever, iCIMS, Taleo, or similar platforms

✅ Exceptional organizational skills and attention to detail

✅ Strong verbal and written communication skills

✅ Ability to manage multiple priorities in a fast-paced environment

✅ High degree of professionalism, discretion, and sound judgment

✅ Proficiency in Microsoft Office and/or Google Workspace

Preferred Qualifications

✅ Experience supporting talent acquisition teams within Financial Services, Investment Management, Asset Management, Private Equity, Investment Banking, Professional Services, Consulting, or other corporate environments

✅ Experience coordinating interviews across multiple time zones and senior stakeholder groups

✅ Exposure to recruiting operations, process improvement, and reporting initiatives

✅ Experience supporting high-growth or global organizations

✅ Bachelor's degree preferred

Who Will Succeed in This Role

The successful candidate will be:

Highly organized and exceptionally detail-oriented
Polished, professional, and confident interacting with senior stakeholders
Proactive, resourceful, and solutions-oriented
Able to remain composed under pressure and manage competing priorities
Known for delivering exceptional service and follow-through
Collaborative and team-focused
Eager to learn, develop, and take ownership
Committed to excellence in execution and operational accuracy

Why Join LevelUP HCS?

This opportunity offers the chance to work alongside a high-performing Talent Acquisition team supporting a sophisticated and fast-moving business environment.

You will gain exposure to senior leaders, complex recruitment activity, and best-in-class talent acquisition practices while playing a key role in delivering an exceptional hiring experience for both candidates and stakeholders.

If you thrive in a professional, high-performance environment and enjoy being at the center of a successful recruiting function, we'd love to hear from you.

Full-Time | Exempt Position

< Back to job list

Share this job:

SUBMIT

CANCEL