Temporary Administration Officer

Role Overview

Contract Type

Location

Team

Key Responsibilities

• Manage a wide range of administrative and executive support tasks, including event management and logistics coordination.
• Provide administrative support by coordinating schedules, organizing complex stakeholder meetings and events, and researching and arranging travel and logistical requirements.
• Prepare and generate materials for routine and special engagements, including briefing documents, meeting agendas, logistics notes, presentations, and reports.
• Take accurate meeting notes and assist with project management activities as required.
• Support communication and coordination with stakeholders across multiple countries and regions.
  

Experience

• 4 years of experience providing executive support services and event planning for senior leaders.
• Proven experience collaborating with and supporting stakeholders across multiple countries.
  

Functional Competencies

• Excellent written and verbal communication skills, with the ability to clearly express ideas, request actions, and develop plans or policies.
• Strong organizational and prioritization skills, with the ability to manage activities effectively in a complex, multi-geography environment.
• Ability to manage and analyze data and provide meaningful insights to managers.
• Proficiency in Microsoft Office Suite and other office technologies.
• Strong attention to detail and problem-solving abilities.
• Professional discretion and sound judgement when handling confidential information.

Personal Competencies

• Commitment to diversity and inclusion, with the ability to respect and respond positively to individual and group differences.
• Demonstrates professionalism, integrity, collaboration, respect, inclusivity, and accountability.
• Willingness to adapt working hours to accommodate calls and discussions with colleagues and vendors in different time zones.
• Ability to manage change effectively by planning, executing, and monitoring activities while maintaining performance standards.
• Skilled at building consensus and maintaining effective relationships with diverse stakeholders.
• Culturally sensitive and able to work respectfully and effectively in different settings and regions.

Languages

• Excellent command of English.
• Knowledge of additional languages relevant to the location or area of focus would be advantageous.

Working Environment